Office Manager
4.
0 Sandusky, OH Sandusky, OH Full-time Full-time $33,000 - $40,000 a year $33,000 - $40,000 a year 3 days ago 3 days ago 3 days ago To apply online, please visit https:
//www.
eriecounty.
oh.
gov/EmploymentOpportunities.
aspx OR apply in person at Human Resources - 2900 Columbus Ave.
Floor 2 Sandusky, OH 44870.
DISTINGUISHING JOB CHARACTERISTICS Provides administrative support to Erie County ADAMHS Board including, but not limited to arranging meetings, taking, and transcribing minutes, maintaining databases, answering phone calls, greeting visitors, and handling correspondence.
Monitors and maintains stock office supplies and equipment.
ESSENTIAL DUTIES AND RESPONSIBILITIES To_ perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below.
Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
_ Compiles Board correspondence and agenda items in collaboration with the Executive Director and Board Chairperson to ensure smooth and orderly flow of monthly meetings.
Executes mailing of these items to the appropriate parties.
Takes, transcribes, and maintains minutes from Board meetings, Executive Director, and others.
Records Board actions in Minute Book.
Performs the necessary tasks to follow up on Board actions.
Maintains current list of all Board members, their appointing authority, terms of office, attendance of monthly meetings, and annual training.
Under direction of Executive Director, coordinates communication relative to board member appointments, recruitment, and orientation.
Record all Open Board Meetings and retain electronic copies in a shared electronic folder designated by the Executive Director.
Greets visitors, promotes goodwill, and directs visitors to requested party or provides routine information.
Answers phone calls, screens call, provides routine information, sets appointments, and directs caller to the appropriate party.
Daily dispersal of incoming and outgoing mail/correspondence, all checks stamped and delivered to Fiscal Manager in an expedient manner.
Under the direction of the Executive Director, coordinates special events (i.
e.
Fairs, and Public Forums) and provides assistance with general Public Relations/Public Awareness activities.
Coordinates Board, committee, program, and community meetings, including, but not limited to, scheduling and reserving meeting sites, table arrangement and seating, equipment needed, providing refreshments, arranging invitations, confirmation of activities, and providing CEUs for training.
Works in conjunction with staff on development and submission on various reports.
Manges building-related duties such as maintenance and cleaning services.
Inventories, maintains and/or updates general office supplies.
Monitors the condition, maintenance, and need for upgrades of copier and other office equipment.
Creates contracts and schedules service calls and follow-up for all office maintenance and equipment.
Develops and maintains mailing lists and contact/stakeholder databases.
Performs clerical duties as requested.
Make deposits with the Erie County Treasurer's Office as needed.
Distribute online and paper articles written about the Board to all Board Members and Staff.
Coordinate purchasing of supplies while ensuring the lowest and best price is obtained.
OTHER DUTIES AND RESPONSIBILITIES Represents Board in various community forums as requested by Executive Director (i.
e.
Chamber of Commerce events, stakeholder meetings) Function as a back-up to Finance Manager in managing finance responsibilities in his/her absence SCOPE OF SUPERVISION None EQUIPMENT OPERATED Computer; calculator; copier, fax machine, multi-line telephone; and other general office equipment.
CONTACTS WITH OTHERS General public, Board, staff, volunteers, consultants, auditor's office staff, contract agencies.
CONFIDENTIAL DATA In performing the majority of duties, this position is responsible for providing technical and financial assistance to group health plans sponsored by the State of Ohio.
In providing assistance that allows the administration of these plans, this position will have limited access to health information about individual enrollees that is protected by law (protected health information).
To ensure that privacy rights of enrollees are respected, this position is required to only access and use any protected health information needed for the purpose of ensuring proper plan operation and administration.
Any other use of protected health information is prohibited.
This position is also prohibited from disclosing any protected health information to any outside party without the written authorization of the Privacy Official.
WORKING CONDITIONS Normal office working conditions with possibility of exposure to threats from clients.
USUAL PHYSICAL DEMANDS The following physical demands are typically exhibited by position incumbents performing this job's essential duties and responsibilities.
These physical demands are not, and should not be construed, to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job's essential duties because of an ADA disability.
While performing duties of this job, the employee frequently sits for periods of time while performing administrative tasks, and regularly stands and walks.
Moves boxes of files and various pieces of office equipment, weighing up to approximately 25 pounds, moves tables and chairs when setting up meetings.
Employee frequently listens while taking minutes at meetings.
Vision demands include close, relatively detailed vision, while entering information onto computer and creating promotional materials.
While performing the duties of this job, the employee regularly exhibits manual dexterity when performing data entry operations and other tasks.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:
advance administrative office practices and procedures, agency operations; programs, operations, laws, rules and regulations governing Federal, State and board contracts; English word usage, spelling, grammar, and punctuation; basic mathematical calculations of fractions, decimals, and percentages; bulk mail rules; public relations activities; events coordination.
Ability to:
present information in an orderly and concise manner, transcribe meeting minutes, establish and maintain effective work relationships with associates and job contacts, maintain confidentiality of protected and sensitive information, organize and coordinate meetings and functions, exhibit a pleasant appearance and manner while greeting visitors and callers, answer general inquiries, proceed alone on regular duties, proof contracts, provide direction and supervision to temporary clerical personnel and volunteers.
Skill in:
typing, public relations, event coordination, organization, listening, maintaining accurate and complete records, preparing correspondence on routine matters, writing, communications, proficiency in utilization of Microsoft Office, Microsoft Excel, Microsoft Power Point, and Microsoft Publisher and utilization and application of standard office computer software.
QUALIFICATIONS An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities.
An example of an acceptable qualification is:
Associate degree in Office Administration/Office Management, or related field, or equivalent experience with demonstrable skills as noted above.
Ability to be bonded.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
LICENSURE OR CERTIFICATION REQUIREMENTS State Notary License State Motor Vehicle Operator's License This job description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position, who will be required to follow instructions and perform any duties required by the employee's supervisor or designee.
Job Type:
Full-time Pay:
$33,000.
00 - $40,000.
00 per year
Benefits:
Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Sandusky, OH Sandusky, OH Full-time Full-time $33,000 - $40,000 a year $33,000 - $40,000 a year 3 days ago 3 days ago 3 days ago To apply online, please visit https:
//www.
eriecounty.
oh.
gov/EmploymentOpportunities.
aspx OR apply in person at Human Resources - 2900 Columbus Ave.
Floor 2 Sandusky, OH 44870.
DISTINGUISHING JOB CHARACTERISTICS Provides administrative support to Erie County ADAMHS Board including, but not limited to arranging meetings, taking, and transcribing minutes, maintaining databases, answering phone calls, greeting visitors, and handling correspondence.
Monitors and maintains stock office supplies and equipment.
ESSENTIAL DUTIES AND RESPONSIBILITIES To_ perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below.
Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
_ Compiles Board correspondence and agenda items in collaboration with the Executive Director and Board Chairperson to ensure smooth and orderly flow of monthly meetings.
Executes mailing of these items to the appropriate parties.
Takes, transcribes, and maintains minutes from Board meetings, Executive Director, and others.
Records Board actions in Minute Book.
Performs the necessary tasks to follow up on Board actions.
Maintains current list of all Board members, their appointing authority, terms of office, attendance of monthly meetings, and annual training.
Under direction of Executive Director, coordinates communication relative to board member appointments, recruitment, and orientation.
Record all Open Board Meetings and retain electronic copies in a shared electronic folder designated by the Executive Director.
Greets visitors, promotes goodwill, and directs visitors to requested party or provides routine information.
Answers phone calls, screens call, provides routine information, sets appointments, and directs caller to the appropriate party.
Daily dispersal of incoming and outgoing mail/correspondence, all checks stamped and delivered to Fiscal Manager in an expedient manner.
Under the direction of the Executive Director, coordinates special events (i.
e.
Fairs, and Public Forums) and provides assistance with general Public Relations/Public Awareness activities.
Coordinates Board, committee, program, and community meetings, including, but not limited to, scheduling and reserving meeting sites, table arrangement and seating, equipment needed, providing refreshments, arranging invitations, confirmation of activities, and providing CEUs for training.
Works in conjunction with staff on development and submission on various reports.
Manges building-related duties such as maintenance and cleaning services.
Inventories, maintains and/or updates general office supplies.
Monitors the condition, maintenance, and need for upgrades of copier and other office equipment.
Creates contracts and schedules service calls and follow-up for all office maintenance and equipment.
Develops and maintains mailing lists and contact/stakeholder databases.
Performs clerical duties as requested.
Make deposits with the Erie County Treasurer's Office as needed.
Distribute online and paper articles written about the Board to all Board Members and Staff.
Coordinate purchasing of supplies while ensuring the lowest and best price is obtained.
OTHER DUTIES AND RESPONSIBILITIES Represents Board in various community forums as requested by Executive Director (i.
e.
Chamber of Commerce events, stakeholder meetings) Function as a back-up to Finance Manager in managing finance responsibilities in his/her absence SCOPE OF SUPERVISION None EQUIPMENT OPERATED Computer; calculator; copier, fax machine, multi-line telephone; and other general office equipment.
CONTACTS WITH OTHERS General public, Board, staff, volunteers, consultants, auditor's office staff, contract agencies.
CONFIDENTIAL DATA In performing the majority of duties, this position is responsible for providing technical and financial assistance to group health plans sponsored by the State of Ohio.
In providing assistance that allows the administration of these plans, this position will have limited access to health information about individual enrollees that is protected by law (protected health information).
To ensure that privacy rights of enrollees are respected, this position is required to only access and use any protected health information needed for the purpose of ensuring proper plan operation and administration.
Any other use of protected health information is prohibited.
This position is also prohibited from disclosing any protected health information to any outside party without the written authorization of the Privacy Official.
WORKING CONDITIONS Normal office working conditions with possibility of exposure to threats from clients.
USUAL PHYSICAL DEMANDS The following physical demands are typically exhibited by position incumbents performing this job's essential duties and responsibilities.
These physical demands are not, and should not be construed, to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job's essential duties because of an ADA disability.
While performing duties of this job, the employee frequently sits for periods of time while performing administrative tasks, and regularly stands and walks.
Moves boxes of files and various pieces of office equipment, weighing up to approximately 25 pounds, moves tables and chairs when setting up meetings.
Employee frequently listens while taking minutes at meetings.
Vision demands include close, relatively detailed vision, while entering information onto computer and creating promotional materials.
While performing the duties of this job, the employee regularly exhibits manual dexterity when performing data entry operations and other tasks.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:
advance administrative office practices and procedures, agency operations; programs, operations, laws, rules and regulations governing Federal, State and board contracts; English word usage, spelling, grammar, and punctuation; basic mathematical calculations of fractions, decimals, and percentages; bulk mail rules; public relations activities; events coordination.
Ability to:
present information in an orderly and concise manner, transcribe meeting minutes, establish and maintain effective work relationships with associates and job contacts, maintain confidentiality of protected and sensitive information, organize and coordinate meetings and functions, exhibit a pleasant appearance and manner while greeting visitors and callers, answer general inquiries, proceed alone on regular duties, proof contracts, provide direction and supervision to temporary clerical personnel and volunteers.
Skill in:
typing, public relations, event coordination, organization, listening, maintaining accurate and complete records, preparing correspondence on routine matters, writing, communications, proficiency in utilization of Microsoft Office, Microsoft Excel, Microsoft Power Point, and Microsoft Publisher and utilization and application of standard office computer software.
QUALIFICATIONS An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities.
An example of an acceptable qualification is:
Associate degree in Office Administration/Office Management, or related field, or equivalent experience with demonstrable skills as noted above.
Ability to be bonded.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
LICENSURE OR CERTIFICATION REQUIREMENTS State Notary License State Motor Vehicle Operator's License This job description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position, who will be required to follow instructions and perform any duties required by the employee's supervisor or designee.
Job Type:
Full-time Pay:
$33,000.
00 - $40,000.
00 per year
Benefits:
Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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